The Case Management, Information and Payrolling System (CMIPS) tracks case information and processes payments for the California Department of Social Services In-Home Supportive Services Program, enabling nearly 400,000 qualified aged, blind, and disabled individuals in California to remain in their own homes and avoid institutionalization.
The In-Home Supportive Services (IHSS) Case Management, Information and Payrolling System, Legacy CMIPS, is being replaced with CMIPS II, that provides modern web-based case management functionality and sophisticated processing of payroll. It replaces old data transfers with over 50 interfaces for much more timely verifications and interactions.
With the implementation of CMIPS II, a significant change for the IHSS providers will include a new timesheet and the timesheet processing will move from the local county IHSS office to a statewide Timesheet Processing Facility (TPF) in Chico, CA. Providers will mail their timesheets to the TPF rather than their local county office. However, when timesheets arrive at the TPF they will be scanned into CMIPS II. The new system provides centralized IHSS timesheet processing that automates time entry for about 800,000 timesheets per month that, for years, has been manually entered with Legacy CMIPS. This will allow counties to view the timesheet in order to assist providers to resolve any timesheet issues and respond to provider inquiries regarding timesheet/payroll questions as they do today.
Public Outreach notices will be mailed to both IHSS providers and recipients in each county no earlier than 30 days in advance of that county’s Go- Live date. These notices will advise providers and recipients about the new CMIPS II timesheet and provide instructions for completing the timesheet and sending it to the new statewide Timesheet Processing Facility (TPF) in Chico. The notices also reiterate the program rules related to timesheet submission.
The goals of the CMIPS II Project are for CMIPS II to meet the needs of the IHSS Program, and to minimize disruption in services as the IHSS Program transitions from Legacy CMIPS to CMIPS II.
Current Project Status
The CMIPS II application has been implemented in 34 of the state’s 58 counties and is also in use at the California State Department of Social Services. The remaining 24 counties are slated to be implemented as the fourth and final group on November 4, 2013.
Each group has at least 14 months of pre-engagement and 7 months of engagement and implementation activities, beginning with executive briefings to full county operations. CMIPS II Project Implementation staff will be onsite with each county as they implement CMIPS II. Funding is provided to counties, at proportionate levels, for implementation activities.
The CMIPS II Project Targeted Milestone Dates:
- July 30, 2012 – Two Pilot Counties Go-Live (Yolo & Merced) – Success!
- September 4, 2012 – Third Pilot County (San Diego) Go-Live – Success!
- March 4, 2013 – Group 1 Counties Go-Live - Success!
- May 1, 2013 – Group 2 Counties Go-Live - Success!
- September 3, 2013 – Group 3 County (Los Angeles) Go-Live – Success!
- November 4, 2013 – Group 4 Counties Go-Live – Success!
What's New on the OSI - CMIPS II Web Site
- Updated 02-28-13: Current Project Status